Exhibition Rules and Application Form


1. A written proposal for an exhibition, accompanied by this completed application form, must be submitted to the Library Director for consideration. The proposal must state clearly the theme of the exhibit, its content, the design of the display including physical dimensions, and how the display can be placed specifically in the space available.

2. Arrangements for an exhibition must be made from one month to one year in advance. Priority is determined on a first come, first served basis.

3. The Library does not insure articles or materials exhibited, and is not responsible for theft or damage. Exhibitors must make their own arrangements for insurance.

4. Any commercial action arising from any exhibit is solely private; the Library is not party to any commercial transaction arising from any exhibition. Exhibitors may provide at the Library, a price list and contact information for distribution.

5. It is the exhibitor’s responsibility to set up and dismantle the exhibit and provide the Library with a sample press release subject to editorial review by the Library Director if applicable.

6. Exhibits or displays will be scheduled in conjunction with the Library exhibit calendar. Library exhibits have precedence over all outside exhibits.

Exhibition Policy

The Mission of the David & Joyce Milne Public Library is to provide a welcoming and inspiring community center for lifelong learning. Facilities for the display of books and other materials on issues of interest to members of the community served by the Library can enhance this role in significant ways, adding an important educational tool to its many other cultural services.

General Guidelines

Use of the exhibit space is available at no charge only to individuals and non-profit groups engaged in educational, cultural, intellectual or charitable activities.

Allocation of exhibition space follows the principles of intellectual freedom as described in the Library Bill of Rights specifically Article VI states : “Libraries which make exhibit space available to the public should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.” The Library allows for a broad spectrum of opinion and a variety of viewpoints; however, authority over the particular design and use of the display facilities rests with the Library Director and the Board of Trustees.

An application, written proposal, and preview must be submitted to the Library Director for consideration. The proposal should state clearly the theme of the exhibition, its content, and the design of the display materials including physical dimensions.

The mounting, design and scheduling of exhibitions will take place at the discretion of the Director and designated staff. Exhibitions must be mounted by the individual or outside group in consultation with the Director. Time apportionment will be based upon demand for the space and the staffing needs of the Library. A suggested standard length of time for a given display is four weeks, but that time may vary. Priority is determined on a first come, first served basis.

The Library will not censor or remove an exhibition because some members of the community may disagree with its content. Those who object to the content of any exhibition should submit their own proposal for a countering exhibition. If an issue is particularly controversial, the Library Director may wish to divide the exhibition space in an impartial manner and in such a way to present all viewpoints.

A notice may be placed near the exhibition space stating that the Library does not advocate or endorse the viewpoints of the exhibition or exhibitor.

PDF of the Exhibition Application Form